Tag: Information Governance Consultancy UK

6 Main Components of Information Governance Framework

In today’s cutting edge world, companies are facing challenges unimaginable to their predecessors. The pace of business in the digital age demands constant and accurate access to information which is mandated by law to be protected and properly stored. Do you want to leverage your business’s collected data to function day-to-day while still maintaining data security and avoiding the back-breaking costs of data mismanagement and breaches? Information Governance is the solution!

What Exactly is Information Governance?

Information governance (IG) is used to describe how organisations ensure that statutory and regulatory information management requirements are met and how information is controlled, protected and utilised to benefit both employees and customers. This programme is emerging as the solution to enable simultaneous data availability and data security. If you want to make your business safe and successful, hire an information governance consultancy to make your business safe and successful. Get your IG right and be perfect on the way to GDPR compliance. But how?

Here are six main components of Information governance.

Strategy

Strategy is one of the main parts of IG which sets out a holistic approach to how information governance will support an organisation’s objectives and reduce risk and cost, whilst increasing efficiency and compliance. A strategy is essential to define the principles and direction for the document and records management.

Policies and Procedures

When asked about IG, most people think of policies and procedures. Policies are essential to describe the information governance service in London, and data protection rules for an organisation relating to how information is grabbed, processed, stored, shared and destroyed. Procedures carry policies and provide organisation-specific instructions on how to implement the policies. It is essential to note that policies and procedures are only effective when the other information governance elements are implemented such as roles, training and monitoring.

Controls

Three main controls are essential for Information Governance Framework. Business Classification Plan Business classification plan provides a function-based view of information across an organisation. They can be browsed to locate information, and support the implementation of retention schedules and access controls. Retention and Disposal Schedule A retention and disposal schedule provides guidance and authority for the disposal of organisational records, based on legislative and business requirements. Access Control Model Access controls deliver information protection where needed. The model should define: ● The principles on which access is determined ● Who determines the access that should be set ● Who is responsible for ensuring the appropriate access is implemented ● How the access controls will be implemented and documented ● A procedure for auditing access periodically.

Roles

For effectively delivering an information governance consultancy framework, there are many roles needed including Information and Records Manager, Senior Information Risk Owner (SIRO), Data Protection Officer (DPO), Information Asset Owner and Information Champion. These roles deliver ownership and accountability for many elements of IG with advice for employees on their legal data protection obligations.

Training

When it comes to building knowledge of good IG practices and enhancing employee information capabilities, training plays a vital role. The success of the IG framework depends on staff recognizing information as an asset of strategic and operational value. Make sure all of your staff is aware of your organisation’s policies and procedures with information governance consultancy. Besides, they have the skills to confidently use information systems and tools.

Monitoring

If you leave your organisation unmonitored, your information environment will become unstructured with disparate repositories, high levels of re-work and end-user frustration. With a monitoring and audit programme, you can ensure your processes are in place to check the information governance consultancy framework is being successfully implemented. To leverage good practice and successfully deliver the framework, you can adjust practices and processes as per your business’s needs. So, these are the six main components of the information governance framework. If you are looking for reliable information security services in London, get in touch with an experienced consultant.

Get Help From Assured GRC For Information Governance!

Assured GRC is an international professional services consultancy specialised in information governance services in London. Our experienced consultants will help you create an IG (Information Governance) solution that will provide a range of benefits including cost savings, reduced risk, increased compliance with unlocking potential and turning your information into a valuable business asset. For information governance consultancy, you can contact us at +44 (0)203 4759 932 or management@assuredgrc.com.

Why Should You Consider Record Management And Information Governance Consultant?

There is no denying that when businesses grow, they produce and store more data. With an increment in both physical and digital records, firms open themselves up to security breaches and compliance issues. It has been estimated that most organisations fail audits as records cannot be found. If you are trying to locate lost records, it takes up almost 20 % of records manager’s time and even almost 30 % of all leading issues for the increased risk. Just because of this, it is essential to implement or improve the records and information management and information governance practices of your organisation. If you don’t know where to start, hiring record management and information governance consultancy can save your business valuable time and money. They can help mitigate risks with a legally defensible programme,

Experienced Record Management and Information Governance Consultants

‘Where to start’ is the most difficult question, especially when many businesses might not even be aware of the penalty of poor planning or how managing and storing data optimally can save your business time and money while increasing overall compliance. Let’s take a look at six reasons why your business should connect with records management and information governance consultancy

Avoid Audits and Fines

Being inferior to record-keeping can get your business into difficulty. IT organisations require strict security standards. When doing business internationally, your business could run afoul of the EU’s new GDPR (General Data Protection Regulation). An infringement or failed audit may cost your business thousands in fines or legal fees for protection. It can potentially bring your business operations to a stop. Get in touch with an information governance consultancy in the UK to inform you of these guidelines and regulations before employing a governance policy to start AND remain compliant.

Keep Data Safe

A data breach is the only thing worse than a fine. Not only fines and penalties but the potential loss of customer trust and other legal ramifications can also come about as well. That’s not enough; you can also expect your brand to reduce in value by 21 % following a data breach. Paying for an information governance consultancy service may seem expensive, but the cost of protection far balances the financial implications and the loss of brand trust that can result from the breach.

Keep Pace with Data Production

In a digital environment, your business is producing more data and content than ever. And even the amount of electronic data is increasing exponentially. As the total output of digital information grows, you need to keep speed to ensure company compliance and even to protect your employees and customers. If you don’t know how to handle IG and RIM perfectly, it can get more difficult in the future. An information governance consultancy can help identify what information is a true “record” and assist with decreasing the amount of data stored and the amount of infrastructure required to manage it.

Go Paperless With a Trusted Partner

Whether you need a fully digital or hybrid solution, proper planning and managing of metadata is the basis to your success. Once your data is scanned and catalogued, your employees can recover the information easily through your information governance plans. Embracing a digital classification system will save your organisation time and money. An information governance consultancy’s direction can provide several positive steps for your business.

Roll Out Better Departmental Communication

When you implement information governance policy, all employees responsible for your data will know what to do in every situation. Getting touch with an information governance consultancy in the UK on the procedure to address natural disasters, loss of data and acquisitions ensures precise communications across departments. From the new to experienced, understanding of your all workers about uniform data management system guarantees methodical approaches to common delays.

Reduce Costs in Finding and Storing Information

Working with an adviser means developing those efficiencies from the start. A record management and information governance consultancy in the UK knows how much storage space your business needs and the proper way to store your records. Additionally, they know the types of secure destruction procedures to put in place. Significantly, the consultant knows the rules and regulatory structures that run your organisation and can help you build a comprehensive, legally defensible programme.

Get In Touch With Assured GRC

If you are looking for an expert for reliable information governance consultancy services in the UK, Assured GRC is a one-stop solution. We supply products; services and expertise that will help you design, implement and enforce the latest legally defensible information governance programmes. Our consultants offer services to assist with building a road map and path to transformational information governance. At Assured GRC, we come with consulting and record retention policies. Apart from this, we are scalable for any company whether it is a startup or established. If you have any query regarding information governance consultancy in the UK, contact us at +44 (0)203 4759 932 or management@assuredgrc.com today!