If your data or information is not managed properly, your organization could be at significant risk. Perhaps, you may be heard many times identifying problems relating to information governance is difficult. It is one of the most important challenges for the IG strategy’s approval. So, if you are looking for a compliance consultancy in London for the solutions to your problems, it’s rarely going to come up in the outcomes. However, the holistic framework information governance provides might be just what you need to shift the data culture of your firm and finally take a few items off your to-do list.
Here are 3 key signs that will help you spot areas where your data governance may fall short.
Increasing Storage Costs
If you want to comply with regulations, it is essential to keep all email communication related to your business for a specific amount of time. Users also regularly send an email with attachments to dozens of people at a time, which makes dozens of instances of the same attachments to store. You are also unsure what you should do with your inactive users. Should their mailboxes be deleted or is archived after a data cleanup? You have witnessed the amounts of data become huge. No matter how much money you throw at storage capacity, I will keep filling up.
By creating retention and disposition policies, you can solve this problem. A record could also serve to implement information lifecycle policies. Email messages can be automatically removed when their maintenance period is up unless they are put on the legal hold. Email attachments can also be replaced by linking all pointing to the same attachment stored only once. Apart from this, you can get in touch with compliance consultancy in London to get the best solution without any problems.
The Alarm of Audits Keeps You Up At Night
As a data manager, you have to handle the data of your organization, but you don’t own it. And even you don’t have any idea what’s in it. As time passed by, different employees came and went or got different roles and access to data. This makes unclear who has access to what. Additionally, it will keep you wondering what auditors would find if they looked through your organization’s information as there are many requirements to comply with from evolving to entirely new regulations like GDPR.
Visibility into data and data access is the best solution to this problem. You can use information access control tools to identify who has currently access to what and, moving forward, automatically provide or revoke data access per role and department. If you don’t know how to use this tool or if you don’t have time to manage the information of your organization, get in touch with professional consultancy for information governance & compliance services. Once you manage your data, you might realize you won’t need to purchase a new mattress to get a good night of sleep after all.
Improvement Processes Are Too Complex
An obvious sign of a mature data management allows non-data stewards and other end-users to start corrective action procedures for data. This process contains wrong classification, improper management of certain data and matching up duplicate data. If this process is too difficult and not perceptive, the users will not do it. The process doesn’t need to be entirely completed by end-users in the organization; however, a work request to the data intuitive of the organization to correct a situation can help greatly improve the overall data quality.
If you are dealing with this problem, it is essential to get in touch with an expert compliance consultancy in London for make your improvement process easy, ultimately, improving the overall data quality of your organization.
Get In Touch With Assured-GRC For Reliable Information Governance & Compliance Services.
If you are noticing any of these signs, this means, you are dealing with Information governance problems. All these solutions have one thing in common, they are part of an integrated information governance framework or information governance & compliance services. A proactive rather than a reactive approach to IG maximize information value while reducing cost and risk. Assured- GRC specialises in Governance, Risk, and Compliance.
We are an international professional compliance consultancy in London. Our dedicated team of professional consultants provides clear and concise information governance advice, training and hands-on support to help your organization to achieve its strategic objectives in compliance with information governance best practices. At Assured GRC, we can help you to mitigate data privacy, security, and quality risks by implementing privacy and cybersecurity best practices and optimizing data quality, integrity and accessibility.
If you want to get reliable, professional information governance & compliance services, contact us at +44 (0)203 4759 932 or firstname.lastname@example.org.